Constitution

1. Name

The name of the Society shall be the “Burnside Historical Society” (hereinafter called “the Society”).

2. Objectives

The objectives of the Society shall be:

2.1 to arouse interest in and to promote the study and discussion of Australian and South Australian history and in particular, the history of the City of Burnside;

2.2 to promote the collection, recording, preservation and classification of works, source material and artefacts of all kinds relating to Burnside history;

2.3 to assist in the protection and preservation of buildings, works and sites of historical significance in the City of Burnside;

2.4 to co-operate with similar societies and other bodies throughout Australia;

2.5 to do all such other things as are conducive or incidental to the attainment of any of the above objectives.

3. Membership

3.1 Membership of the Society shall be open to all persons or bodies subscribing to the objectives of the Society and paying the prescribed subscription fee.

3.2 Honorary or life membership may be conferred on persons or bodies whom the Society considers worthy of such honour. Such members shall have all the rights of subscribing members.

3.3 A family membership may be granted to members of the same family and living at the same address.

4. Subscription Fees

4.1 Subscription fees shall be determined at each Annual General Meeting and shall be payable annually.

4.2 Any member who fails to pay the annual subscription fee within 12 months of it falling due shall be deemed unfinancial and shall automatically cease to be a member.

4.3 Honorary and life members are exempt from the payment of annual subscriptions.

5. Annual General Meeting

The Annual General Meeting shall be held no later than April each year. At least fourteen days (14) days written notice of such meeting shall be sent to each member to the last known address.

6. Ordinary General Meetings

Ordinary General Meetings shall be held at monthly intervals, or at the discretion of the Committee.

7. Special General Meetings

Special Meetings of the Society may be called at any time by the Committee, and shall be held within thirty (30) days of the receipt by the Committee of a requisition signed by ten (10) members in which the objects of the meeting are specified. At least fourteen (14) days written notice of such meeting shall be sent to each member to the last known address.

8. Committee of the Society

8.1 At each Annual General Meeting, a Committee comprising the following members shall be elected:

  • President,
  • Vice President,
  • Secretary,
  • Treasurer and
  • six additional members.

Of the six additional members, whose term of office shall be two years, three shall be elected each alternate year.

8.2 Nominations may be received at an Annual General Meeting, or submitted in writing to the Secretary before the meeting. A written nomination must bear an endorsement that the nominee accepts nomination.

8.3 The administration of the Society and its finances shall be in the hands of the Committee.

8.4 The position of any Committee member absent for three consecutive committee meetings without leave of absence shall automatically become vacant provided that acceptance of an apology shall be deemed grant of such leave.

8.5 The President (or in the absence of the President, the Vice President) shall be chairman at all Society and Committee meetings and in the absence of both of them, those members present at the beginning of any meeting shall select one of their members to preside.

8.6 Unfilled temporary and casual vacancies on the Committee may be filled by the Committee.

8.7 The Committee may co-op any person to assist its deliberations or for other purposes as it deems necessary and may appoint any Sub-Committee or Sub-Committees.

9. Quorum

9.1 The quorum at all ordinary, annual or special meetings of the Society shall be one third the number of financial members, or fifteen (15) whichever is the lesser.

9.2 Five members present at a Committee meeting shall form a Quorum.

10. Voting

10.1 At all meetings of the Society and its Committee, the Chairman shall exercise a casting vote only.

10.2 A corporate member may nominate one person to exercise one vote on its behalf at any meeting of the Society.

11. Finance

11.1 All money received by and on behalf of the Society shall be deposited in an account or accounts at such bank or other recognised Trustee security as the Committee shall from time to time direct. Cheques are to be signed by any two (2) of the President, Vice- President, Secretary and Treasurer.

11.2 The Committee shall cause proper accounting and other records to be kept, and shall cause such records to be audited (by an auditor or auditors). The Committee shall also cause to be made out and laid before each Annual General Meeting a balance-sheet and a statement of income and expenditure made up to the end of the financial year immediately preceding such meetings, together with a copy of the Auditor’s report thereon.

The Auditor shall be appointed at the Annual General Meeting.

12. Amendments to Constitution

This constitution may be amended at an Annual General or Special Meeting by a three-fifths (3/5) majority of the votes cast. Fourteen (14) days notice of any proposed amendment must be given to each member, but accidental omission to give notice to any member shall not invalidate the passage of such amendment.

13. Income

All income and property of the Society shall be applied solely towards the promotion of the objectives of the Society, and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise to any individual, provided that nothing shall prevent the payment of an honorarium and expenses to a member of the Society or payment being made for services or goods provided.

14. Dissolution

14.1 In the event of the dissolution of the Society, its assets shall become the property of the Corporation of the City of Burnside.

14.2 Should the number of financial subscribing members be less than fifteen (15), during a period of four (4) consecutive weeks, the affairs of the Society shall be wound up and the Society dissolved.